Coworking software case study: Jungle Coworking
A 6 month review: Integrating Beyond by Perch and managing a workspace from anywhere
About Jungle Coworking
Jungle Coworking Barcelona was founded by Ricardo Leal in 2019. Ricardo wanted to create a different concept of coworking, a creative and inspired space with a nature theme throughout. Ricardo wanted the space to be comfortable so that people could actually connect with one another, not too big or too small. The name Jungle comes from his dream to one day create a coworking space in real jungle, but for now the space in Barcelona is his jungle, with the space full of greenery and plants with sounds of nature throughout.
“The idea of Jungle is for it to be an oasis inspired by nature, in the middle of the city”
How coworking software improves workspace operations
This case study shows how coworking spaces can automate bookings, billing, and member management using Perch Beyond. By replacing manual processes, operators can reduce admin time, improve member experience, and increase revenue.
Jungle Coworkings main pain points:
Manual booking process
All of Jungle’s member and day pass bookings were made manually by a member of the team. This was done through a contact form or an email and required for a member of staff to be present at the check in desk at all time. Each booking had to be manually recorded into a document which was time consuming.
Membership management
Jungle coworking have an array of different membership types that they offer to their customers, each one with different lengths, access permissions or desk/area types. These all had to be manually created and updated with different pricing each time someone booked. Managing these bookings was tedious, slow and could be open to error.
Invoicing and admin
Every day-pass or membership booking required a member of staff to manually create an invoice, with the details required across multiple spreadsheets and documents. Creating and sending out invoices took up a considerable amount of time weekly, leaving the team with less time to focus on their community.
Beyond features used:
Jungle integrated Beyonds online booking engine into their website which allowed both members and day pass customers to book with ease. This replaced the manual form or email process that was in place prior to using Beyond.
Beyond and work from anywhere
Jungle demonstrated how it doesn’t have to be members who get to have the flexibility of remote work and work from anywhere. Ricardo used Beyond to manage Jungle remotely from South East Asia whilst travelling there for 2 months. The business continued to operate as normal, despite him being over 5,000 miles away. Before Beyond by Perch, Ricardo says this wouldn’t have been possible.
Ricardo
Founder & CEO
“Before, everything had to be done manually or I had to be physically present in the space to make the sale, create the membership and be with the new clients, nowadays this isn’t needed, they can just book directly and we just receive an email with their bookings and then they drop by”
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Time reduced
Over 90% reduction in time spent managing customer invoices.
Increased member satisfaction
Increased member satisfaction during the booking process
Overhead reduction
Overhead reduction cost due to lengthy-manual tasks being automated
Additional revenue
Ability to offer their members promotional pricing and manage it through Beyond
“Welcoming our members will always be a priority, but the admin and management of the memberships and invoices doesn’t need to take place in the workspace, the software helps us do this instead”
~ Ricardo